Exhibitor Information

  • EXHIBITOR REGISTRATION LINK
  • Exhibit Days & Times: Sunday, April 25 from 3:00 PM – 7:00 PM and Monday, April 26 from 10:00 AM – 2:00 PM.
    • MOVE-IN for Vehicles: Saturday, April 24, 2027, from 2:00 PM - 5:00 PM for exhibitors with vehicles.
      • If exhibitors without vehicles want to move-in Saturday during the allotted time, you may do so, but be mindful that exhibitors with vehicles need the appropriate room to move in.
    • MOVE-IN: Sunday, April 25, 2027, from 9:00 AM - 2:00 PM for exhibitors without vehicles.
    • All exhibits must be completely installed by 2:00 PM on Sunday, April 25, 2027.
    • Teardown Times: Monday, April 26, 2027, starting at 2:00 PM.
  • Floor Plan: The Exhibit Hall is a Ballroom so it is carpeted.  See pic. 
    • There are 13 tables in the hall for dining.  There will be additional dining in a room across from the hall.
  • Conference Agenda
    • Welcome Reception with Exhibitors on Sunday from 4:00 PM – 4:45 PM.  This is an added opportunity to network with attendees while they stroll among the exhibits and mingle while enjoying beverages. 
  • Shipping Form
  • Shipping Instructions
  • Property Map
  • Loading Dock Map
  • Exhibitor Guidelines for the Convention Center
  • Equipment Services Price Sheet: Extra tables & chairs and exhibit/expo services are to be ordered from GES (See Exhibitor Service Kit Instruction Letter). 
  • Booth Costs: (1) 10’x10’ booth costs $1000.00           (2) 10’x10’ Booths costs $1900.00
    • Electric will NOT be included with your booth.  Please see above Vendor Order Form.
      • Booth Includes:
      • (1) 6’ blue skirted table
      • (2) folding chairs
      • Wastebasket
      • ID sign
      • Side and back booth drapery (Blue)
      • Exhibit hall floor is carpeted.  It is polished gray concrete.
      • 2 free booth personnel with each booth.  Additional booth personnel cost $75.00 per person
  • GES Exhibitor Service Kit Instruction Letter (Follow instructions in letter to access online service kit)
  • Service Kit in PDF Format
    • Shipping Using GES Warehouse: Last Date for your Shipment to Arrive at Warehouse Address: Friday, April 23, 2027.
    • Advanced Warehouse Discount Deadline: Friday, April 16, 2027
    • Shipping Directly to the hotel: The Hotel WILL NOT accept any packages earlier than 1 week  prior to the event before Saturday, April 17, 2027.  Packages received earlier than 1 week  prior to the event will incur a charge of $250.
    • See Service Kit for addresses and shipping labels
  • Exhibitor Booth Personnel Form (Needed from each Exhibitor)
  • Shield Sponsorship Opportunities
  • Conference Sponsorship Opportunities
  • All Exhibitors are welcome to participate in all events and meals offered at the Conference except for the Monday Incoming President’s Event and the Tuesday Banquet (ticketed events).  See Conference Agenda for details.
  • Cash raffles will be drawn in the exhibit hall on Sunday and Monday.  The raffle schedule will be listed in the Conference Program.
  • There will be a microphone at Registration for your use if you have prizes or raffles to announce.
  • Best Booth Awards: Booths will be judged on the following characteristics: 
    • Booth Personnel- A winning booth will have friendly, attentive, professional-appearing personnel whose demeanor is open and inviting.
    • Booth Appearance- It will have “eye appeal”.  It will be interesting, neat, and organized with an effective presentation.  The booth’s purpose will be self-evident.
    • Booth “Ambiance”- It will exhibit noticeable energy, excitement, and creativity.
  • BLACKOUT BINGO: Each attendee will receive a BLACKOUT BINGO card upon check-in at Registration and must visit and receive a stamp from all participating exhibit booths to be entered in the Grand Prize drawing on Monday at 1:30 PM.  *Exhibitors MUST enter to be included on the BLACKOUT BINGO card.*  Email Marcia Nixon at [email protected] to be included on the BLACKOUT BINGO card.  A gold pen will be handed out at Registration to participating exhibitors.
  • Booth Cancellation Policy: Booth cancellations by March 30, 2027, will be reimbursed. After that date, please contact Marcia Nixon at [email protected]. Cancellations after that date will be reviewed and reimbursements are not guaranteed.